Insurance companies just changed the rules. Your documentation should change too.
Audit Protector Kit
The 5-document kit that protects your reimbursement, tightens your documentation, and makes your billing audit-ready — starting today.
Instant digital download. Five documents. No subscription.
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What's Actually Happening
Aetna just informed Alma-contracted therapists that 60-minute sessions and 45-minute sessions will now be reimbursed at the same rate. Optum already cut rates. Headway dropped Aetna IFP members. This is not a one-time event — it is a pattern. And if you are billing insurance, you are affected whether you know it or not.
But here is the harder truth: most practice owners were already losing money before any of this happened. Not because they were doing anything wrong — because documentation and billing errors are quiet, cumulative, and almost never caught until an audit demand or clawback notice arrives.
Research on behavioral health billing suggests that providers can lose 10–20% of annual revenue to preventable billing errors, missed appeals, and underpayments. On a $200,000 practice, that is $20,000–$40,000. Gone. Not stolen — just missed.
Documentation gaps trigger audits
Underbilling leaves money on the table
Clawback demands go unanswered
What You Get
25+ ready-to-adapt documentation phrases organized by clinical cluster — anxiety, depression, trauma, children and adolescents, personality disorders, crisis, and more. Stop writing from scratch and start writing from structure.
A 27-item checklist you can run against any session note in under two minutes. Seven categories. A scoring guide that tells you your risk level and what to do about it. Use it before an auditor does.
A plain-language breakdown of the four most-billed behavioral health CPT codes — 90834, 90837, 90847, and 90791. What documentation is required for each, what errors trigger clawbacks, and sample note language for every code.
A complete fill-in-the-blank appeal letter, a step-by-step response framework for when a clawback demand arrives, and a two-path escalation guide. Most practice owners freeze. This tells you exactly what to do.
Four weeks of daily action steps — with time estimates and checkboxes — to tighten your documentation workflow without disrupting your clinical schedule. Week 1 audits your baseline. Week 4 locks in the habit.
This Is For You If
Your Guide
I am not a clinician. I am a business strategist and fractional executive who has spent the last decade inside private practice operations — co-building The Well Counseling Group from inception to over 20,000 sessions, landing a $118,000 annual corporate contract, and sitting across from practice owners in Practice Revenue Diagnostics watching the moment they see exactly where their money is going.
The Audit Protector Kit is built from what I keep seeing: practice owners who are billing correctly in their heads and bleeding money in their documentation. This kit closes that gap. It is not theoretical. It is the exact framework I use when I audit a practice's revenue picture.
Host of Peace & Profit for Therapists Podcast · CalvalynDay.com · Think & Grow Well
You did not build a practice to watch your revenue fall through a hole you did not know was there. $27 is the cost of finding out where it is.
Instant digital download. Five documents. No subscription.
🔒 Secure checkout via Stripe. Questions? Email hello@calvalynday.com
This kit is for informational purposes only and does not constitute legal, billing, or compliance advice. Information is accurate as of publication. Consult a licensed attorney and/or certified billing specialist for state-specific guidance.